![]() Receipts, bills, invoices, and credit card bills provide evidence of the amount and date of your expenditure. Step 3 – Attach Receipts and Documentation Indicate the amount for each reimbursement request and the date you incurred the expense. Provide a clear description and explanation of the reason for each expense. Include whether they are for accommodations, travel, meals, supplies, or other reimbursable costs. List the details of your reimbursable expenses. ![]() You should also clearly print your supervisor’s name with your information for easy reference. Keep your reimbursement on track by providing your printed name, job title, department, work email, and phone number. Your company may handle reimbursement forms from multiple employees. How To WriteĪvoid unnecessary delays and complications by filling out your employee reimbursement form as follows: Step 1 – Enter Employee Information Incorrect submissions may prevent you from receiving reimbursement or lead to disciplinary action. These details may differ depending on your company policy and procedures, so review your reimbursement policy with your supervisor or finance department before you submit your expenses. Finance or payroll department approval, including the approved reimbursement amount, date reimbursed, and signature from the employee handling the payout.Supervisor approval, with their printed name, signature, and date.Copies of any receipts or supporting documentation for expenses claimed.Reimbursement details for each expense, including the amount, category, date, and reason for the expense.The employee’s full name, job title, department, email address, and phone number. ![]() What Should To IncludeĪn employee reimbursement form should include the following: In some cases, your supervisor will do this for you.
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